RESPONSIBILITIES

Financial Administration:

• Manage petty cash, including recording, controlling, and tracking expenses, and prepare monthly department and product-wise reports.
• Prepare and submitstatutory payment documents (e.g., T10 certificates, APIT return data, ETF returns, EPF C forms) to relevant authorities.
• Prepare PSC contracts and dispatch proforma invoices for AMC (Annual Maintenance Contracts) and subscriptions to clients.
• Follow up on AMC and subscription payments from clients and update the collection sheet.
• Prepare monthly Management Information System (MIS) reports by accurately inputting details.

Office and Claims Management:

• Handle OPD claims and maintain accurate insurance documents (renewals, employee inclusions, and deletions).
• Manage the laptop inventory, ensuring accurate records, facilitating repairs, and verifying that all laptops are in excellent working condition.
• Procure new equipment and supplies by obtaining quotations from suppliers, comparing costs, and negotiating purchase agreements for new equipment, office renovations, and call center setups.

General Administrative Support:

• Provide administrative support for various task including travel upon request.

SKILLS

• A minimum of 1 year of experience in an office assistant role or a related administrative or financial
  support position.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Highly organised and detail-oriented, with the ability to multitask and prioritize effectively.
• Strong problem-solving skills and a proactive approach to tasks.
• Ability to work both independently and collaboratively within a team.
• Professional demeanor with the ability to handle confidential information discreetly.
• A Diploma in IT will be considered an added advantage. Ability to work independently and
  collaboratively within a team.
• Professional demeanor with the ability to handle confidential information discreetly.
• Strong problem-solving skills and a proactive approach to tasks.

CANDIDATE REQUIREMENTS

• Bachelor’s / Master degree in a Administration related discipline.
• Minimum of 3 years of experience, preferably in the hospitality industry, is an added advantage.